Bringing efficiency to the office: Automate tasks of sending letters to multiple recipients using Mail Merge in Microsoft Word 2016

Microsoft Word's Mail Merge, the task Automator

The most tedious task I have seen in word processing is the task of sending a similar letter to multiple recipients. Most Microsoft users are not aware of the mail merge feature in Microsoft Word, which comes in handy when sending bulk messages or letters using a mailing list. It is the easiest feature to learn in Microsoft Word and one can never regret using it.

Most often one sees secretaries or other administrative staff go through a stressful time when trying to send invitation letters to more than one recipient by typing in the recipient’s contact details manually where after printing, the current recipient is deleted and a new one typed in, and the cycle goes on until the list is exhausted which could even be 1000 recipients long. Sometimes it’s the copy and paste syndrome employed. 

To use Mail Merge, all you need to have is a mailing list in a Microsoft Excel or Access table and your main document such as an invitation letter in Microsoft Word. With that in hand, you can now invoke the power of Mail Merge in Microsoft Word to automate the task of sending the letter to recipients in the mailing list beautifully customized for each recipient for you in less that 5 minutes

Well, why not learn the mail merge feature and make the word processing life easier and enjoyable. Click the link to the video tutorial below for a step-by-step guide on how to use Mail merge in Microsoft Word

USING MAIL MERGE VIDEO TUTORIAL